Every project moves through five phases: initiation, planning, execution, monitoring and control, and closure. In predictive delivery the phases are linear; in agile they run iteratively inside sprints; in hybrid they run at different cadences for different workstreams. PMBOK 8, PMP and PRINCE2 all use the same underlying model. Master it once and it applies to every project you will ever run.
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The five phases at a glance
| Phase | Purpose | Key artifacts | Exit criteria |
|---|---|---|---|
| Initiation | Authorise the work | Charter, stakeholder register | Sponsor signature |
| Planning | Define how the work happens | WBS, schedule, budget, risk log | Baselined plan |
| Execution | Produce the deliverables | Deliverables, updates | Deliverables accepted |
| Monitoring and control | Detect and correct variance | Status reports, change requests | Trend within tolerance |
| Closure | Formal hand-off and lessons | Acceptance, lessons learned, closure report | Sponsor sign-off, archive |
Predictive vs agile vs hybrid lifecycles
In a predictive lifecycle each phase runs once, sequentially, with a stage gate between. In an agile lifecycle every sprint contains a mini version of all five phases. In a hybrid, some workstreams (regulated hardware) run predictive while others (customer-facing app) run agile, and the PM synchronises them at release boundaries.
The phase most teams get wrong
Closure. Once the deliverable ships, energy drops and teams skip lessons learned, formal acceptance and archive. That is exactly when the value from a project is captured for the next one. PRINCE2 makes closure a formal process for a reason: without it, every future project pays the tax of not knowing what worked.
Where PMP and PRINCE2 diverge on phases
- PMP: five Process Groups mapped to 10 Knowledge Areas, integrated across the People, Process and Business Environment domains
- PRINCE2: seven processes anchored to Starting Up, Initiation, Directing, Controlling, Managing Product Delivery, Managing Stage Boundaries and Closing
- Both cover the same underlying lifecycle with different vocabulary and emphasis
- PMP is stronger on integrated change; PRINCE2 is stronger on stage-gate governance
How to use the lifecycle in a real project
Draw it on one page at kickoff. Put dates, gates and decision owners on the diagram. Print it. Refer to it in every steering meeting. That single artifact reduces mid-project confusion more than any tool feature ever will.
Talk to a senior counsellor about cohorts, instalments and a plan tailored to your background and timeline.
Frequently asked questions
Do the phases apply to agile teams?
Yes. Each sprint compresses all five phases into a 1 to 4 week loop. The vocabulary changes; the logic does not.
How much time should closure take?
For a 6 month project, plan 2 to 3 weeks for closure activities. Skimping here loses institutional learning.
Which certification best teaches the lifecycle?
PMP for depth across all phases, PRINCE2 for stage-gate governance. CAPM for foundational understanding.
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